Bournemouth Aero Club Rules

1               NAME & ADDRESS:

The name of the Club is BOURNEMOUTH AERO CLUB and is situated at the Bournemouth Flying Club Cafe Bournemouth International Airport

2              OBJECTS:

The objects of the Club are to provide good fellowship, recreation and entertainment for the benefit of its members, to furnish premises where refreshment and other amenities are available and to give all reasonable support to Bournemouth Flying Club Limited and its flying activities

3               MEMBERSHIP:

Membership of the Club is drawn from Pilots, Student Pilots and persons who have a general interest in aviation. Full membership is open to any person over the age of 18 years who is willing to abide by the Club rules,

An application to join must be accompanied by the joining fee and one year's subscription

The Committee reserves the right to refuse membership,

Three months must elapse following rejection of an application before the applicant may re-apply for membership,

4               MEMBERSHIP CARDS:

Upon acceptance, the member will be issued with a card as proof of membership,

Membership cards will be reissued annually against payment of the annual subscription as applies at that time.

5               REGISTER OF MEMBERS:

Once accepted, the member's name and address will be entered into the Club register, together, with the date membership commenced and, where appropriate, the date membership ceased.

6               CONTINUITY OF MEMBERSHIP:

Membership will continue as long as the member wishes, provided that the member abides by the Rules of the Club and does not act in a manner detrimental to the Club's interests.

Where a member is in breach of the Rules, membership may be withdrawn upon the order of the Committee.

Should a member fail to pay the annual subscription within 30 days of request membership shall be deemed to have lapsed. A lapsed member wishing to renew membership may be required to undergo the full application procedure outlined in 3 (above).

7               CONDUCT & DISCIPLINE:

Where a member breaks the Rules of the Club or behaves in a manner held to be detrimental to the interests of the Club,

the infringement will be considered by the Committee which will decide upon the case. The member will be notified of the hearing and will have the opportunity to answer allegations before the Committee, calling any appropriate witnesses.

If it is considered to be in the best interests of the Club or its members, the offending member may have his or her membership suspended until the hearing. Appeals against expulsion or suspension of membership will be allowed.

8             GUESTS:

Full members may introduce guests to the Club. At any one time the number of guests per member will be limited to four  without prior permission of the Committee. Each guest will be required to pay the required fee as may be agreed from time to time by  the Committee and to observe and respect the Rules of the Club. Guests may not remain at a Club function or event after their host has left such function or event The Committee may decree to 'reduce the number of guests or ban their admission entirely. Any person whose application for membership has been refused, or has had membership withdrawn or suspended shall not be admitted as a guest.

9               VISITORS:

The Club shall admit as visitors, persons holding Commercial or Private Pilot's Licence and/or members of other 'flying' clubs upon proof of eligibility.

Visitors will be required to observe and respect the Rules of the Club.

10             SUBSCRIPTIONS:

The joining and subscription fees will be fixed by the agreement of the members at a General Meeting and subscriptions will be paid annually in advance.

Subscriptions are not refundable.

11             MEMBERS MEETINGS:

Meetings of the members shall be either Annual General Meetings or Special General Meetings. Every full member is entitled to attend, speak and vote at such meetings. No period greater than 15 months should elapse without a members' meeting being held.

12             ANNUAL GENERAL MEETINGS:

Such meetings will be subject to at least 30 days notice to members. The purpose of the Annual General Meeting is to:-

Consider the Secretary's report;

Consider the Accounts and Balance Sheet together with the Treasurer's Report; Appoint the Club's Officers;

Appoint the Honorary Auditor;

Agree the Annual Subscriptions;

Consider any other matter(s) appropriate to the Annual general Meeting as determined by the Committee or as requested by the members.

13             SPECIAL GENERAL :MEETINGS:

Such meetings shall be convened by the Secretary on the order of the Committee or on a requisition signed by 20 members or more and stating the object(s) of the meeting. The meeting will be held within 30 days after receipt of the order or the requisition.

Special General Meeting shall transact only business specified in the notice convening the meeting.

14             NOTICE OF MEETINGS:

Members meetings shall be convened by a notice posted on the Club's notice board, giving details of the date, time and place of the meeting and an agenda.

15            CHAIRMAN:

Every meeting will have a Chairman responsible for the good order and control of the meeting. The Chairman shall not vote unless the votes are equal when (s)he may exercise a casting vote.

The Chairman shall be the Club President, Vice President or such member as the Committee may determine.

16            VOTING:

Every full member attending a meeting shall have one vote only per motion.

A vote shall be decided by a show of hands unless a ballot is demanded by a majority of members present. Normal business and motions are decided by a simple majority.

New rules and amendments to the Rules require the agreement of two-thirds of the members voting. All members are bound by all decisions taken at a General Meeting.

17             THE COMMITTEE:

The Committee will comprise of up to seven Committee Members together with the Officers of the Club. The Officers are the Club President, Vice President, Secretary and Treasurer.

18             COMMITTEE MEMBERS:

Committee Members shall be appointed by Club members at a General Meeting. Casual vacancies may be filled at the discretion of the Committee.

The Committee shall meet monthly or as it so determines and may proceed in business upon a quorum of four members to include at least two Officers.

19             COMMITTEE MEETINGS:

Committee meetings shall be chaired by the Club President or, in his/her absence, by the Vice President or by a Committee member as appointed at the meeting.

When the Vice President or a Committee member acts as Chairman, his/her voting rights during the meeting are limited to those outlined for the Club President (see2l below).

The Committee has the authority to conduct business of the Club for the purpose of achieving the Club's objects.

Committee members are required to take part in those activities essential to the smooth and orderly management of the Club. These include performing, whenever necessary, such tasks as door-keeping, fund-raising and the like, and ensuring that members conduct themselves when at Club events or functions within the Rules and spirit of the Club.

A Committee member may be removed from office by two-thirds of the votes cast at a Special General Meeting. The resulting vacancy may be filled at that meeting.

20            CLUB PRESIDENT:

The Club President shall be appointed for a term expiring at the next Annual General Meeting.

21             DUTIES & RESPONSIBILITIES:

The principal duties of the Club President are to preside at General Meetings and Committee Meetings and to represent the Club and the members in the best interests of the Club and the members.

At Meetings the Club President shall not vote unless votes are equal when he/she may exercise a casting vote. If the Club President declines to vote then the motion is declared "not carried".

When the vote is by ballot, the Club President has the right to vote.

The Club President may be removed from office by two-thirds of the votes cast at a Special Meeting which must then appoint a replacement.

22            VICE PRESIDENT:

The Vice President shall be appointed for a term expiring at the next Annual General Meeting.

23             DUTIES & RESPONSIBILITIES:

The Vice President shall deputise for the Club President whenever (s)he is absent.

When assuming the role of Club President at Committee or General Meetings, the Vice President's voting rights are limited to those outlined for the Club President (21 above).

24             THE CLUB SECRETARY:

Appointment shall be for a term expiring at the next Annual General Meeting.

25             DUTIES & RESPONSIBILITIES:

The secretary shall act under the direction of the Committee and, in particular, shall ensure that:

Meetings are arranged and publicised in the approved manner;

Minutes are kept of all General and Committee Meetings, and that they are read, agreed, signed and dated at the next respective meeting.

All necessary licences and permits are obtained; All correspondence is dealt with;

The Committee is kept fully informed of all matters pertaining to the Club.

26           THE TREASURER:

Appointment shall be for a term expiring at the next Annual General Meeting.

27             DUTIES & RESPONSIBILITIES:

The Treasurer must maintain proper books of accounts at all times, rendering a true and full record of monies received and paid on behalf of the Club, and to ensure the safety and security of all money, stock and property belonging to the Club.

The Treasurer must submit a report to the Committee at each Committee meeting or as required by the Committee.

At the end of each financial year, the Club's books must to submitted to the appointed auditor.

The Treasurer will present a full report together with audited Annual Financial Accounts to members at the Annual General Meeting.

28             SURPLUSES:

The Club is a non-profit making organisation. Any financial surplus arising out of the activities of the Club and/or the members in anyone year are to be held in reserve to meet any contingency affecting the Club and/or the members or for the future benefit of the members, or disposed of, in whole or in part, as the members may decide at a General Meeting.

29            TRUSTEES:

The Trustees of the Club shall be the Officers of the Club. The Trustees are empowered to enter into any agreement with third parties for the purchase or sale of goods, services, equipment and capital assets, for securing loans and for investing or safeguarding funds. Only those agreements deemed to be for the benefit of the Club and the members and having the general approval of the Committee shall be entered into. No Trustee may adopt a position where personal interests conflict with the interests of the Club. Where such conflict or potential conflict does arise, other Trustees must be informed immediately. Profits from any transaction must go to the benefits of the Club. The Trustees must act in the best interests of the Club, but should not suffer financially in the event of an honest mistake or miscalculation.

30            DISSOLUTION:

A motion to wind-up the Club may be put at a Special General Meeting called specifically for the purpose upon reasonable notice in writing to all members on the register at that time. A majority of three quarters of members present and entitled to vote shall be required to effect dissolution.

31             DISPOSAL OF ASSETS:

The assets of the Club, after payment of all debts and liabilities, shall be devoted to such purpose as designated by the members at the meeting resulting in wind-up.

32             RULES:

Any of these rules may be rescinded or altered or a new rule made by a resolution passed by a majority of two-thirds of the members present and entitled to vote at a General or Special Meeting.

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